Terms and Conditions

These terms and conditions apply between the person, firm, company or other entity specified on your booking (“you,” “your” or “Attendee”) and (“SourceMedia LLC d/b/a Arizent”), which is the organizer, operator, manager and/or owner of the event/conference on your booking form (“Event”), for attendee / delegate registrations for the Event. By submitting your registration to attend the Event, you agree to be bound by these terms to the exclusion of all other terms. If you do not agree to be bound by these terms, Arizent will be unable to accept your registration, and you will not be permitted to attend the Event.

Rules and Regulations

Attendee agrees to comply with all policies, rules, and regulations of the venue/facility where the Event is scheduled to be held, and of Arizent, all as may be adopted from time to time and may be changed without notice.

Payments

We accept American Express, Discover, Visa, and MasterCard. In order to receive early bird discounts, special rates or promotions, full payment must be made prior to the offer expiration date. Any registration not paid in full at the time of the offer’s expiration date will be subject to the current rate at date of full payment. Full payment must be received 14 days prior to the event. Registrants will not be allowed access to the event in the absence of full payment. Invalid credit cards will not be processed, and registrations will be declined.

Discounts

All discount offers are for new registrations only and cannot be applied to any registrations submitted prior to receiving the offer. No refunds on current registrations will be issued, except as noted in the cancellation policy.

Cancellation Policy

Arizent reserves the right to cancel or postpone any event due to circumstances which would make the event non-viable, such as acts of god, acts of war, state of emergencies, public health hazard, labor strikes or unavailability of the exhibit facility for any reason. If Arizent cancels an event outright, registrants will be offered a full refund. Should circumstances arise that result in the postponement of an event, registrants will receive registration benefits to the same event at the new, future date. Refunds will not be available for registrants who choose not to attend an event, however registration is transferable for postponed events.

Cancellation by Attendee

Attendees may cancel their registration at any time. If cancellation occurs at least 30 days prior to the Event start a refund of your registration fees less a processing fee of $200, if the value of the registration is less than or equal to $200 no refund will be issued, exceptions for municipal finance issuers will be considered. Unfortunately, Arizent cannot refund any fees for cancellations that occur less than 30 days prior to the event start date, or for failure to attend an Event. Cancellations impacting group sales may result in loss of group discounts. All cancellations must be sent by email to events@arizent.com and must be acknowledged by Arizent. Attendees agree by registering that refunds less fees are the sole remedy to cancellation and all additional liabilities are excluded

Substitutions

Substitutions from your organization for other employees are welcome at any time but in all other respects attendee registrations are issued directly to the registering individual and cannot be shared with any other person during the Event. Purchase of registrations as agent for any third party, selling or otherwise transferring your registration to others, or exploiting the registration commercially or non-commercially in any way is strictly prohibited. All substitutions must be submitted in writing and approved by Arizent.

Filming & Recording

Registrant entry and presence in the virtual and/or live event premises constitutes consent a) to being photographed, filmed, and/or otherwise recorded and b) to the release, publication, exhibition, or reproduction of any and all recorded media of Registrant appearance, voice, and name for any purpose whatsoever in perpetuity in connection with Arizent and its initiatives, including, by way of example only, use on websites, in social media, news, and advertising.

By entering the virtual and/or live event premises, Registrant waives and releases any claims related to the use of recorded media of Registrant at the virtual and/or live event, including, without limitation, any right to inspect or approve the photo, video or audio recording of Registrant, any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement, or for any fees for use of such record media. Registrant understands that all photography, filming and/or recording will be done in reliance on this consent.

Registrant agrees not to transmit or aid in transmitting any picture or reproduction of the virtual and/or live event, including any performances or exhibition for purposes other than general sharing on social media.

Data Policy

The personal information that you provide to Arizent will be on our database and, where we have appropriate authorization/justification (which may include, without limitation, express/implied consent or legitimate interests), may be shared with other entities within Arizent and selected third parties, including sponsors and exhibitors, for promotional and other purposes. Your personal information may also be shared with government entities and regulatory authorities as required by law. At some Events, exhibitors and sponsors may use lead capture applications or barcode scanner devices. If you choose to allow your badge (whether physical or digital) to be scanned by third parties at the Event, we may pass your personal information to such third parties. Further, there may be certain areas of the Event at which your attendance is conditional on your personal information being provided to third parties that have sponsored or are managing such areas. The use that any third parties make of your personal information is outside of Arizent’s control and, to the extent permitted by applicable law, we do not accept any liability in this regard. For more information about how we may use the personal information you provide to us please see our Privacy Policy.

Removal from Event

Arizent may (at its sole discretion) refuse access to, or block / eject from the Event, any attendee or participant in its absolute discretion, including (without limitation) any person who fails to comply with these terms and conditions or who in the opinion of Arizent represents a nuisance, annoyance or security risk, to the execution of the Event. You agree to comply with all reasonable instructions issued by Arizent or the venue owners or operators at the Event.

If you have any questions, please contact help@arizent.com.